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HERO Desktop - EN Information Protection 10.04.2026

Information Protection

The last layer of protection acts directly on the data

As soon as data leaves the controlled environment, perimeter-based protection measures fail. Information Protection applies protection directly to the file, regardless of where it is located or who opens it.
KONTAKT AUFNEHMEN

What Information Protection actually does and how it works.

The basis is data classification: every file, every email, every document is assigned a confidentiality level manually by the user or automatically by the system, which recognizes content according to defined patterns. Credit card numbers, AHV numbers, internal contract documents - the system knows what is sensitive.

Protection guidelines are applied on the basis of this classification: Encryption is automatically applied, forwarding is blocked, printing options are restricted. A file classified as "Confidential" remains encrypted even if it is sent by email to the wrong person or stored in a public cloud repository. The recipient without authorization only sees unreadable text.

The technical basis is Microsoft Purview Information Protection, integrated in Microsoft 365. Classifications follow the document in Word, Excel, Outlook, Teams and SharePoint in equal measure.

Data loss prevention

Not every data loss is an attack, but every one is a problem.

Data Loss Prevention (DLP) detects and prevents sensitive information from leaving the company uncontrolled, regardless of whether it is a targeted attack or a human error. An employee sending a customer list to the wrong email address causes the same regulatory damage as an external attacker.

DLP guidelines define what information is allowed to leave the company and under what conditions. If a breach is detected, for example an email with an IBAN number sent to an external address, the system takes action: the action is blocked, the user is informed and the incident is logged.

This logging is not a by-product - it is a central element for compliance verification and FINMA audits. Every policy violation, every blocked action, every manual exception is documented and can be analyzed.

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Insider Threats & Anomaly Detection

The biggest data protection threat is often within your own company.

Insider threats are not uncommon - and they are more difficult to detect than external attacks because the user has legitimate access. Microsoft Purview Insider Risk Management analyzes behavior patterns: An employee who downloads an unusually large number of files shortly before leaving. Someone who suddenly accesses data areas that are outside their normal work area. Mass release of internal documents to external addresses.
These signals are not evaluated in isolation, but in context in combination with HR data, access logs and activity patterns. Escalation occurs automatically at defined thresholds.
We configure, operate and monitor this layer and ensure that policies and detection rules remain up to date. Because data protection incidents rarely announce themselves.
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Audit & traceability

Who opened, changed or passed on which file and when?

Information protection without auditability is incomplete. Protection policies prevent many incidents, but not all. What happens afterwards? Microsoft Purview Audit logs access, changes, releases and deletions at file level across all Microsoft 365 services. Exchange, SharePoint, Teams, OneDrive: every relevant action is recorded and can be analyzed.
In an emergency, for example in the event of a data protection incident or a regulatory audit, it is possible to reconstruct everything from start to finish: Which file was affected? Who had access? What was done with it? This evidence is not only relevant for FINMA audits, but also for the internal processing of incidents and the fulfillment of information obligations under data protection law (DPA, GDPR).
We set up the audit configuration so that the right events are recorded, the retention periods are set correctly and the logs are protected against subsequent manipulation. Because a log that can be manipulated is worthless in case of doubt.
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If you have any questions, please contact us.

Why Dinotronic

Our expertise

solutions-managed-digital-workplace-experience 30 years of experience IT is changing rapidly. We have kept up with all the developments to date and have important certifications. We are constantly educating ourselves so that our customers don't have to.  
solutions-managed-digital-workplace-performance-claim High performance standards Good is not good enough for us, safe is not safe enough for us. We go the extra mile for our customers so that they can work in an environment that suits them.  
solutions-managed-digital-workplace-night-active We are nocturnal Cyberattacks know no working hours. That's why we work in two time zones and are also active at night for our customers.  
SMES From SMEs for SMEs As a Swiss SME, we know the challenges, but also the importance of SMEs for the Swiss economy.  
solutions-managed-digital-workplace-inspire We want to inspire customers We support customer projects and future visions with state-of-the-art technologies.  
solutions-managed-digital-workplace-recommendations High recommendation rate 90% of our customers recommend us (without being asked).  

90% of our customers recommend us to others. Will you be one of them?

“The collaboration is very personal, and we always have a competent point of contact. We are kept informed about new trends, enabling us to operate a modern and secure platform for our XfleX SaaS business software.”
Reto B. Camenzind
Reto B. CamenzindCEO, XfleX Software AG
‘Working with Dinotronic is reliable, open and genuinely collaborative – a team that thinks ahead, goes the extra mile and helps us to be better positioned.’
Marco Ancora
Marco AncoraCEO, Swiss Marketing Association
‘Dinotronic understands the needs of SMEs not only technically, but also culturally. The collaboration is characterised by trust, clarity and a genuine understanding of our requirements – exactly what we were looking for.’
Stefan Gübeli
Stefan GübeliCEO, SCHENK Systeme AG
‘As a newly founded company, it was essential to have a reliable IT infrastructure with clearly calculable costs. With Dinotronic as our partner, we could rely from the outset that we were professionally set up and could use the latest tools. We particularly appreciate the friendly manner, availability and solution-oriented approach.’
Ramon Scussel
Ramon ScusselCEO, PMT Management AG
‘Dinotronic impressed us right from the start with a culture and language that suited us and a professional offering that was well tailored to our needs.’
Beatrice Roth
Beatrice RothManaging Director at Verein Werkstätte Drahtzug
‘What we appreciate most about our long-standing collaboration with Dinotronic is the comprehensive package we receive, which includes advice, professionalism, knowledge and humanity.’
Marco Mori
Marco MoriCFO, Deputy Managing Director, SSM Schärer Schweiter Mettler AG
“The cooperation with Dinotronic is characterized by careful treatment of us as a customer and the provision of services tailored to our individual needs by very competent and friendly employees.”
Nicole Kaspar
Nicole KasparManaging Director at Finest Payroll AG

“The cooperation with Dinotronic was excellent from the first contact to the end of the project and I can wholeheartedly recommend the product to any company of any size.”

Cornelia Boss
Cornelia BossBusiness owner and CEO, B managed GmbH
“Dinotronic impresses with its reliability. An IT partner that understands our needs, delivers exactly what we need and is always there for us.”
Jan Vogt
Jan VogtChairman of the Board of Directors and Partner at Treuhandzentrum Zürich
“The IT infrastructure is the backbone of our company. Dinotronic supports us with expert IT consulting and ensures that all business processes run smoothly. We can react flexibly to changes and work in a secure, mobile and productive manner. We benefit from sustainable IT solutions tailored to our needs and appreciate the comprehensive and high-quality support.” 
Jim Steiner
Jim SteinerManaging Director at BSW SECURITY AG
“The collaboration with Dinotronic is trusting, fast and unagitated, i.e. without any major frictional losses.”
Dr. iur. Stephan Eschmann
Dr. iur. Stephan EschmannSenior Partner at Dr. Eschmann Attorneys at Law
“Thanks to the switch to Dinotronic's Digital Workplace, we were able to completely overhaul our outdated IT infrastructure and are now more efficient and secure than ever before.”
Julia Rautenstrauch
Julia RautenstrauchManaging Director at eular
“We have very good, open, transparent and goal-oriented communication, which means that challenges can be solved quickly and easily together. Dinotronic AG is an important and very reliable partner for us and, as a reseller of the Dinotronic product range, we have the ideal addition to our entire range of services.”
Reto Käser
Reto KäserManaging Director at limeQ AG
“Thanks to Dinotronic's solution based on Microsoft SharePoint and the Enterprise Mobility Suite, we are now able to streamline our processes by around 30% and can protect our sensitive data from unwanted access to the greatest possible extent.”
Andreas Balazs
Andreas BalazsPresident of Swiss Marketing
“Switching to the cloud with our own IT has paid off for us. Instead of investing huge sums in new, in-house components, which subsequently also have to be administered, we are now heading into a promising future in a lean and flexible way. Whatever else may come: We are more than equipped in terms of IT technology.”
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Brigitte FivianManaging Director at BAZ Service

Typical challenges faced by our customers

Help, things aren't running smoothly in IT? We only know that from hearsay.
TOO FEW RESOURCES IT is in a constant state of change. Good people are in demand. If there is a shortage of staff, it is a good idea to outsource the complex management of Microsoft 365 to someone who specializes in it.
I SEE SOMETHING YOU DON'T SEE Known problems are that employees or external parties can't log in to SharePoint or that someone can no longer share anything via OneDrive. It's all a question of attitude, we say.
HELP, I HAVE DELETED THE PROJECT Don't panic. These accidents are a thing of the past if everything has been set up correctly in the background.
BUT I HAVE BEEN WORKING ON VERSION_1-Z You can remove version salads from your daily menu in future. With us, you can see exactly who made what last.
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